QuickBooks offers numerous tools to help users increase their productivity and enhance the performance of QuickBooks.We are going to discuss a QuickBooks tool that is essential for multi-user access and also allows multiple users to work on the same company file. This tool is QuickBooks Database Server Manager, which can be used with the desktop version of QuickBooks.  

Aside from that, QuickBooks allows users to reach the QuickBooks Tool Hub which is basically a collection of numerous solutions for users to fix and improve their QuickBooks experiences. When in need of a professional help, the QuickBooks ProAdvisor network is the place to go as it can provide you with the right expert assistance so that your QuickBooks set-up is working well and effectively.

Why is QuickBooks Database Server Manager important for multi-user access?

QuickBooks Desktop offers a tool named QuickBooks Database Server Manager(QBDSM). It allows you to configure the QuickBooks server for multi-user access. These .nd stands for network data file, and it stores useful information about the company file resources to access over the network. This tool also helps to increase productivity by allowing multiple users to work on the same company file concurrently.

 This tool offers various critical features that help to enhance the performance of QuickBooks in multi-user access. Multi-user mode can not be accessed without using QBDSM. A desktop version of QuickBooks is required before using this tool. We will discuss how you can easily install QuickBooks Database Server Manager, update it, and run it.

The following are the Activities that QBDSM performs

• It can scan the QuickBooks company files, as it is essential for multi-user access.
• It can automatically detect the new company file by checking the local storage.

How to install QuickBooks Database Server Manager

It is very easy to download the QuickBooks database server manager, as it is a part of QuickBooks. You can visit the official site of Intuit to install the QBDSM. Follow these steps to install the data server manager.

• First, visit the official site of Intuit and install the QuickBooks tool hub.
• Open the download folder and press ctrl+j simultaneously.
• Search for the QuickBooks tools hub.exe file in downloads and click on it.
• A permission prompt will appear, allowing the application to modify your device. Click on yes.
• Start the installation process by clicking on “Next”  and “Install” and wait for the installation to complete.
• After installation, click on the finish button.
• The icon of the quickbooks tool hub will appear on your desktop.QBDSM will create a unique user for every installation by default to simplify user management.
• Inside the ‘QuickBooks Tool Hub,’ find the 'Network Issues' tab. Here, you'll see the ‘QuickBooks Database Server Manager’ option. Click on it.
• After the completion of the process, allow all the users to access the company folder.

How to use QuickBooks Database Server Manager 

Till now, we have installed the QBDSM. Now we will discuss how to use this tool in by step-by-step manner. Follow the given steps to easily use the QuickBooks Database Server Manager.

• Click on the QuickBooks database server manager tool icon to open the tool.
• Click on the “scan folder tab” in the navigation bar, click on the “browse” option, select the desired company file, and click on ok.
• Click on scan after selecting the desired company file. QBDSM will initiate the scan process, create a network data file, and set up all the necessary permissions for multi-user access.
• After the completion of the scan process, click on the “scan results “option and check the successful detection of company files. Now these files are ready for multi-user access.
• Take advantage of the “Monitored drive” feature and oversee the company files; this tool will supervise these locations and automatically initiate the management of permissions when a new company file is introduced.

Steps to update the QuickBooks database server manager to the latest versions

It is very crucial to update your QuickBooks database server regularly, because the older versions sometimes create problems, and with the latest versions, you can also use new features, which will enhance your productivity. Follow the given steps to update your QBDSM.

• First, you have to download the patch.
• After the installation of the patch, reboot the server as it is an important step.
• Once the server is rebooted on each workstation, you will receive the message. You need to update the company file to work with the latest version of QuickBooks Workstop
• Updates can modify the database structure, and in that case, you will receive a message to create a backup.
• After the completion of the backup user will be allowed to open the file when he follows the prompt.